EAST AFRICAN ARTIFICIAL INTELLIGENCE (AI) SUMMIT VENTURES

Privacy Policy

East African Artificial Intelligence Summit Ventures (“EA-AI Summit Ventures,” “we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website (https://eastafricaaisummit.com), interact with our services, or participate in our events.

1. Information We Collect

We may collect the following categories of information:

a) Personal Information You Provide

  • Full name, email address, phone number, postal address.
  • Organization or company details, professional role, industry.
  • Payment and billing details (if registering for paid events).
  • Content you submit (e.g., applications, proposals, feedback, survey responses).

b) Automatically Collected Information

  • IP address, browser type, device type, operating system.
  • Website usage data (pages visited, time spent, referral URLs).
  • Cookies and tracking technologies for analytics and user experience.

c) Third-Party Sources

  • Event registration platforms (e.g., Eventbrite).
  • Social media interactions.
  • Partner organizations, sponsors, and affiliates (where legally permissible).

2. How We Use Your Information

We use collected information to:

  1. Register and manage event participation.
  2. Process payments and issue confirmations.
  3. Provide updates on upcoming events, workshops, and opportunities.
  4. Improve website functionality, user experience, and content.
  5. Comply with legal obligations under Ugandan and international law.
  6. Carry out marketing and promotional campaigns (with your consent).
  7. Maintain the security and integrity of our website and services.

3. Legal Basis for Processing (GDPR & Uganda Data Protection Act)

We rely on the following legal bases:

  • Consent – where you voluntarily provide information (e.g., newsletters, registrations).
  • Contractual necessity – where processing is required to fulfill event registration or service delivery.
  • Legal compliance – where required by applicable law.
  • Legitimate interests – for improving services, conducting analytics, and preventing fraud.

4. Sharing of Information

We do not sell or rent your personal data. We may share information with:

  • Event partners, sponsors, and collaborators (only where relevant to your participation).
  • Payment processors and service providers (for secure transactions and logistics).
  • Regulatory authorities or law enforcement (where legally required).
  • Affiliated companies within EA-AI Summit Ventures for internal administrative purposes.

5. Data Retention

  • Personal data is retained only as long as necessary for the purposes stated in this policy.
  • Event-related data may be kept for up to 5 years for reporting, historical, and compliance purposes.
  • You may request deletion of your data, subject to legal or contractual obligations.

6. Cookies and Tracking

Our website uses cookies and similar technologies to:

  • Enhance site functionality and performance.
  • Analyze visitor behavior for improvements.
  • Remember user preferences.

You can manage cookie preferences in your browser settings.

7. Data Security

We implement industry-standard security measures, including:

  • SSL/TLS encryption for all communications.
  • Restricted access to personal information.
  • Regular monitoring and risk assessments.

However, no system is 100% secure. We cannot guarantee absolute security.

8. International Data Transfers

As we engage with global partners, your data may be transferred outside Uganda. Where this occurs, we ensure appropriate safeguards in line with GDPR and the Uganda Data Protection & Privacy Act.

9. Your Rights

Depending on applicable law, you may have the right to:

  • Access the personal data we hold about you.
  • Request correction or deletion of your information.
  • Withdraw consent to marketing communications.
  • Object to certain processing activities.
  • Lodge a complaint with the Uganda Data Protection Office or relevant authority.

To exercise your rights, contact us at: info@eastafricaaisummit.com

10. Children’s Privacy

Our website and events are not directed at children under 16 years. We do not knowingly collect personal data from minors. If discovered, such data will be deleted.

11. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies separately.

12. Updates to this Policy

We may update this Privacy Policy from time to time to reflect changes in law, practices, or services. Updates will be posted on this page with a new “Last Updated” date.

13. Contact Us

For questions, concerns, or requests regarding this Privacy Policy, please contact:

East African Artificial Intelligence Summit Ventures
 Website: https://eastafricaaisummit.com
 Email: info@eastafricaaisummit.com
 Phone: +256 200 912 403 | +256 393 109 360